All telephone / email bookings will be regarded as provisional and must be confirmed in writing/email using forms provided following an initial enquiry. The person who makes the booking request shall be considered the hirer and point of contact for the booking. Where bookings are made on behalf of an organisation, that organisation shall be considered the hirer.

The person listed as the hirer is responsible for ensuring that all payments are made in full and on time. Ireland West Airport will not engage in third party negotiations for payments under any circumstances. Written confirmation using the booking form provided will be taken as acceptance of these terms and conditions. All the hirers requirements should be detailed on the booking form at the time of booking. The hirer shall notify Ireland West Airport of any changes to the requirements detailed on the booking form, in writing, not less than three working days before the meeting / training. On receipt of the booking form Ireland West Airport will confirm the booking. Room bookings are allocated on receipt of Booking Form. The final invoice must be paid within 28 days of the date of the invoice. On confirmation of the booking the cancellation policy will immediately apply. Notification of cancellations should be made in writing and will be effective on the date received by Ireland West Airport.

The hirer shall be responsible for all charges arising out of the booking, including any cancellation fee. Cancellation fees must be paid on or before the date of the proposed event on the following scale:

• Less than 3 days notice - 100% of the value of the quoted booking
• 3 to 6 days notice - 75% of the value of the quoted booking
• 7 to 14 days notice- 50% of the value of the quoted booking
• 14 to 28 days notice – no charge applies
• Ireland West Airport reserves the right to change any of the details given on our webpage. Ireland West Airport reserves the right to alter prices or other details shown in its brochure without notice.
• The hirer is responsible for the Health and Safety of their staff and delegates throughout the duration of the hire period, and will be expected to comply with all relevant legislation.
• The Management reserves the right to alter proposed room layouts in order to comply with fire regulations and to refuse admission to rooms if over-crowding is likely to occur. Delegate lists are required to be sent to the meeting Co-Coordinator at least two working days in advance.
• Ireland West Airport shall not be held responsible for any loss or damage to the property arising out of the holding of a function or any injury which may be incurred by or be done by or happen to any person during the holding of a function arising from any cause whatsoever, or for any loss due to breakdown of machinery, failure or supply of electricity or telephone, leakage of water, fire, riot, government restriction or act of God which may cause the Company's premises to be temporarily closed or the function interrupted.
• Ireland West Airport does not accept responsibility for the property of customers or guests. Any goods deposited are left at the owner's risk and without any liability on the part of Ireland West Airport.
• The hirer shall be held responsible for insuring all equipment brought onto the premises and for any damage caused to the property of Ireland West Airport and Ireland West Airport by any equipment brought onto the premises.
• The hirer shall pay all charges within 28 days of the date of the invoice. Should the hirer fail to pay any invoice within this period, Ireland West Airport shall have the right to cancel any other contractual arrangements with thehirer without notice.
• VAT is chargeable on the hire of all facilities, including goods and services provided and is charged at the current rate.
• Ireland West Airport operates a no smoking policy in all its rooms. Please inform your delegates of this policy and ensure that they do not smoke whilst they are in the building.
• Unless written authority is provided by Ireland West Airport, its name or logo must not be used on any publicity material or press reports for events.
• Ireland West Airport authorised personnel have the right of entry to all rooms; in particular the airport reserves the right to inspect the rooms for cleaning or maintenance or to carry out emergency repairs.
• Ireland West Airport reserves the right to decline any application of hire of room(s) in the airport or use of the facilities.
• The hirer must state audio visual equipment requirements two weeks prior to the event; failure to do so may result in the airport being unable to provide all of the hirer's requirements.
• Ireland West Airport will take all reasonable steps to provide the facilities required by the client, but will not guarantee compliance.